Receipts File Layout


Description: The text file contains the receipt information, extracted from the financial reports submitted to the Registry of Election Finance. The extract file is a delimited file, with each field separated by semicolons (;).

NOTE: If an entry error was made and a semi-colon was keyed into a record, this will result in erroneous file import.

Field
Position
Field Description Notes
(See below)
A Transaction Type RECEIPT J
B Election Date Election Date A
C Office Sought Office Sought A,B
D Location of Office Location of Office A,B
E Name Prefix Name Prefix C,D
F Last Name Last Name C,D
G First Name First Name C,D
H Middle Name Middle Name C,D
I Name Suffix Name Suffix C,D
J Party Affiliation Party Affiliation E
K Report Due Date Report Due Date  
L Statement Type Statement Type J
M Name Contributor Name J
N Address1 Contributor Address J
O Address 2 Contributor Address 2 J
P City Contributor City J
Q State Contributor State J
R Zip Contributor Zip J
S Transaction Category Type of Contributor F
T Form of Transaction Form of Contribution G
U Occupation Occupation of Contributor J
V Employer Employer of Contributor J
W Congressional District Congressional Dist. of Contributor J,K
X Transaction Amount Amount of Contribution  
Y Date of Transaction Date of Transaction  
Z Spouse's Name Spouse's Name L
AA Spouse's Occupation Spouse's Occupation L
AB Spouse's Employer Spouse's Employer L
AC Organization Name Name of Organization filing report H
AD N/A N/A  
AE Transaction Mode How contribution was received I

Receipts File Notes
A

Election Date may not be present for reports filed by certain organizations, whose filing schedule is not based on an election, such as State PAC's.

B

Office sought, location of the office will not be present for certain non-candidate organizations.

C

If the data is for a candidate, it contains the name of the candidate. If the data is for an organization, it contains the name of the organizations chair.

D

Name prefix examples are: Mr., Mrs., Dr., etc. Name suffix examples are: Jr., Sr., III, etc. Middle name may be an initial, a name or a nickname.

E

Party affiliation may not be present for some organizations, such as State Pacs.

F

Type of Contributors will categorize from whom the contribution was received, and may include: State Pac, Individual,

G

Form of contribution describes the form by which the contribution was made and includes: Monetary, InKind, and NSF.

H

Organization Name will not be present if the data is for a candidate or slate.

I

Transaction Mode defines how the receipt was conveyed, and may include: Direct, Loan, Event-Fundraising, and Fundraiser Person.

J

Transaction Type will be set to "BCF" for Balance Carry Forward transactions. Remaining fields noted by the letter "J" will be blank for BCF transactions.

K

Congressional District is only used for Slate data.

L

Field is required from statewide candidates.